Announcement

If you need assistance with identifying mental health resources for your student during school closure, please contact our School Social Worker:

Erika Cuttray, LMSW
470-889-9232 (District cell phone)
erika.cuttray@clayton.k12.ga.us

This letter serves to provide guidance for Special Education Teachers in regard to school closures starting Monday, March 16, 2020.  Special Education teachers are expected to provide virtual instructional support for students with disabilities. While we are in a “virtual mode” all due dates and timelines should continue to be monitored and addressed, as appropriate. As active employees, teachers should be available during regular work hours to provide clarification for instructional tasks and participation in IEP meetings through virtual mediums (e.g. Google Meet, teleconference). Please make an effort to write and finalize IEPs, Reevaluation Data Reviews (RDR), reevaluations and progress reports, etc. Your Lead Teacher for Special Education (LTSE) will be available to you by phone, email and Google Meet to answer questions and support this process.

Please see the following tasks and information that are included as part of this action plan:

• Teachers in Co-Teaching settings should be attached to the same Google Classroom as their General Education teacher. Each Google Classroom can hold up to  1000 participants to include teachers and students. The maximum number of teachers is 10; therefore, each section can include both the General Education teacher, Special Education Co-Teacher, and potentially a support teacher/ESOL teacher, etc. as needed. Each teacher can respond to emails or private messages as needed.
• Special education teachers should communicate with your general education teachers to ensure setup is appropriate and determine who will respond to private messages/emails so that students are receiving support within the classroom.
• Students in their Google Classroom have access to online tools, assisting technology, and regular accessibility features. Recorded webinars will be available early next week to review these tools and can be shared with parents/students to ensure the proper usage of the recommended tools. Special Education teachers may need to reach out to parents/students via Google Meet to walk them through setting up features so they can have “read aloud” etc.
• Low Incidence/GAA Teachers are also expected to have set up Google Classrooms. Guidance and example items to post are being sent to teachers to view and consider; however, appropriate student level items should be posted for practice and skill work. Students should be logging in to Unique Curriculum in Student View to support continued student learning. This can be monitored in Google Classroom and Unique Curriculum.
• IEP Meetings will continue as parents and team members are aligned. We should be able to work on drafting the IEP documents and reviewing documentation. Special Education teachers will be using current classroom data and information in various platforms to draft IEPs and submit for review as they normally would. IEP Meetings can be held via Google Meet (voice or video) or phone/video conference with participation from both the Special Education Teacher(s) and General Education Teacher (of the student) via telephone. Please be proactive and make contact with parents on your caseload (of students with IEPs thru August 31st) to inform them of this possible arrangement and discuss any needs through this model. Let your Lead Teachers know if you have concerns with IEP and other meetings at this time. All participants will sign in on a Google Form (to be provided in the Teacher Support Hub) to document IEP meeting participation.
• Work to have contact information for General Education Teachers so you can arrange for them to attend your meetings whether it is facilitated via phone conference (freeconferencecall.com) or virtually (Google Meet or Google Hangout). 
• All employees should be available by email; however, some contracted employees such as Speech Therapists may not be available and working during this school shut down. Related Services personnel will be assigned to support students on a rotational basis and will be assigned to support IEP meetings during this time frame as needed.We will continue to work with you on this as we move forward.
• All parent contact should be logged in Infinite Campus (IC) and kept on a contact log sheet for reference.
• Please review your compliance log and GO IEP dashboard for meetings to know what can and should be completed.
• Case Managers should work to bring past due tasks/items current, including IEPs, finalizing GO IEP documents for meetings that have been held and completing progress reports.
• If technology accessibility is a concern for you, please let your LTSE know so we can support you in this process.

Thank you for all that you do and your support in this effort. If you have any questions, concerns, or difficulty contacting required participants, please reach out to your school’s LTSE.

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